The Data Processing Department serves as an across the board "Liaison" to the Municipal Court Civil Division and a faction of the Municipal Court Criminal sector.
The unit is made up of Legal Clerks, who input pertinent information into an on-line computer system. The work received from the First Filing Unit is the first function that sets the system in motion. As a result of what is entered On-line other units are provided with various computer generated services. The Second Filing Unit and the Private Criminal Complaint Unit are provided with the Trial Sheets that allow the units to get the work ready for court. The First Filing Unit receives a monthly breakdown of interviewer and attorney filed statistics.
After the initial court hearing it is the Legal Clerks job to decipher what the judge has written, analyze the judicial notes and interpret the decisions and record them accurately onto the computer system. The employees of this unit must have a thorough knowledge and training the Municipal Court Laws and Rules of Civil Procedure. The clerks are in communication with the Judges, Law Clerks, Attorneys, other officers of the court and various city agencies, as well as the different units within Municipal Court to ensure that all proceedings are properly recorded.
As a result of what is entered into the system title companies & credit agencies are able to retrieve information. The Prothonotary uses our files to check for liens, monetary judgments, appeals, satisfactions, writs of revival, vacates, petitions, updating of addresses, remits, striking of judgments and bail orders ordered sued out. The general public also has access to our information.
The Municipal Court Civil computer file is consistently updated by the Data Processing Unit. It is a Management Information System (History file) of what has taken place with a case from its inception to the final event. Quality Control and communication are key factors in making this unit run efficiently. The unit also has added changing attorney's addresses to their list of duties.
Upon completion of the initial court hearing, computer generated services are provided to various units in Municipal Court as well as various city and state agencies. Civil Listings receives their continuance notices eliminating the need to type them , while the Judgment and Petition Unit receive the Default Judgment letters. Statistical information is obtained daily on continuance counts, weekly on Room Control Reports, monthly on cases entered and disposed, petitions entered, petitions disposed, relistments, subpoenas, breakdown of dispositions, types of cases filed and various other reports that are needed.
On of the goals of this Unit is to keep abreast of current technology and new systems that meet the ever-changing demands of our organization.
Theresa Cannon - Director
1339 Chestnut Street, Room 1004
Philadelphia, PA 19107
Telephone: (215) 686-2915