Pennsylvania Rule of Judicial Administration No. 509 controls access to the Financial Records maintained by the First Judicial District of Pennsylvania and the Judiciary in general.
The term "financial records" is defined in Rule 509 as "any account, contract, invoice or equivalent dealing with:
- the receipt or disbursement of funds appropriated to the [court] system; or
- acquisition, use or disposal of services, supplies, materials, equipment or property secured through funds appropriated to the [court] system"
State-wide Financial Records of the judiciary are available through the Web Portal maintained by the Unified Judicial System of Pennsylvania at the Public Records Policies page. Financial Records of the First Judicial District are available for Contracts/Purchase Order of $5,000 or more through the AOPC/Unified Judicial System's Financial Records page, by clicking the Contracts/Purchase Order Summaries link and by selecting "Philadelphia" in the "Judicial Office" field.
More specific information can be requested by completing a Request for Financial Records Form.
A Requestor must identify or describe the Financial Records sought with specificity to enable the custodian to ascertain which financial record is being requested.
The record custodian will respond within 10 business days of receipt of a written request, and will provide the requested financial records as promptly as possible under the circumstances existing at the time of the request.
If the financial record cannot be provided within 10 business days of receipt of the request, the record custodian shall notify the requestor in writing of the expected date the record will be available, not to exceed 30 business days.
The record custodian is not be required to create financial records which do not currently exist or to compile, maintain, format or organize such records in a manner in which the records are not currently compiled, maintained, formatted or organized.
Appeals of Denials by the Record Custodian. Any denial of a written request for financial records may be appealed within 15 business days of the mailing date of the written response by the record custodian to the Financial Records Appeals Officer designated at Rule509AppealsOfficer@courts.phila.gov.>
Appeals from denials of the Rule 509 Appeals Officer. Within 20 business days of receipt of the appeal, the Appeals Officer shall make a determination and shall forward it in writing to the requestor. Any further appeal shall be subject to Chapter 15, Judicial Review of Governmental Determinations, of the Pennsylvania Rules of Appellate Procedure. See Pa.R.J.A. 509 (c) (4) and (5).
See First Judicial District Financial Records Request Form.
See Public Access Fee Schedules Applicable to the Records of the FJD.